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Seeking a part-time job with purpose, fun and great community connections? Carnegie Toy Library is looking for a new coordinator to keep this vital community hub vibrant and valuable for local families.
Carnegie Toy Library is a not-for-profit community organisation that has been lending toys to local families for more than 30 years. Families pay an annual membership fee to access thousands of toys for children 0-6 years old.
The coordinator is a central role within the toy library, managing open borrowing sessions and acting as the link between members and the committee of management. We are seeking a coordinator who will work with the committee as the reliable and friendly ‘face’ of the toy library, forming strong relationships with the committee and members to ensure the toy library remains a positive and high-quality community service for families.
The successful applicant will have strong communication, organisational and personal skills, as well as the ability to work well independently.
Commencement date for the role is Wednesday Nov 2nd
To apply for the position please email your CV and cover letter through to hello@carnegietoylibrary.com
Applications close on Friday October 7th 2022. Please note, only successful applications will be contacted.
For more information, please see the position description below.
Background Information
Carnegie Toy Library Incorporated (CTL, previously Caulfield Community Toy Library) is a not-for-profit community organisation that has been lending toys to local families for more than 30 years and is a member of Toy Libraries Australia. CTL is an incorporated association managed by a Committee of Management (CoM), elected at the CTL’s annual General Meeting. All committee members are volunteers from the CTL membership. At present, the CTL has approximately 240 member families. The toy library is open three times a week for members to borrow and return toys. Revenue is derived from membership fees, fundraising events and grants. All activities including the Toy Library’s open hours are dependent on members’ and volunteers’ active involvement. The committee is entrusted to manage this resource on behalf of the broader membership.
The Toy Library Coordinator is pivotal to the organisation of the toy library, providing continuity and overview, and supporting the Committee of Management. Over the past 5 years Carnegie Toy Library has been reenergised with significant additions to the toy collection as well as upgrades to the standalone building. We are seeking a coordinator who will work with the committee as the reliable and friendly ‘face’ of the toy library. The Toy Library Coordinator is instrumental in providing a quality service to our members and thereby increasing the opportunity to attract new members.
Position responsibilities
To manage the day-to-day operations of the Carnegie Toy Library including:
Manage borrowing sessions (3 each week), loaning and return of toys
Supervision and support of the library’s volunteers performing duties for the library
Ensuring the library is tidy before and after open sessions
Be Actively hands on with toy cataloguing and toy maintenance throughout open sessions
Creating a welcoming atmosphere during borrowing sessions for members of the toy library
Encouraging members to complete their volunteer duties at the Toy Library
Keeping accurate and accessible administrative records
Volunteer induction, supervision & coordination
Work with the duty roster co-ordinator to ensure members fulfil duty obligations and ensure full coverage of opening hours
Assume responsibility for opening/closing of Toy Library and general upkeep
Train and supervise volunteers and coordinate tasks required during duty
Ensure a safe working environment for members and volunteers
Manage Toy Library borrowing sessions
Open and close the Toy Library at each session including room set up, pack up, cleaning
Operate the Toy Library borrowing system
Manage monetary transactions related to new memberships, renewals, fines and party packs
Manage and maintain the displays of toys within the toy library
Manage party pack borrowing and returns
Create a friendly and welcoming environment
Administration
Maintain toy maintenance by cataloguing toys
Undertake analysis of membership database and toy collection and where necessary, make recommendations for action
Be knowledgeable about the toys in the collection and assist the CoM to make purchasing decisions
Assist with annual stock takes and stock counts
Cash handling and reconciliations
Assistance to members
Discuss the benefits of membership with potential members
Provide advice to members on appropriate toy selection
Induct and enrol new members
Educate new and existing members to become responsible borrowers
Working Hours
The toy library is open for approximately 48 weeks of the year (closed from mid-December until mid-January) three times a week on a Wednesday evening, Friday and Saturday mornings. It is closed on public holidays.
Hours are three shifts per week for a total of 9 hours:
Wednesday 6.30pm-9.30pm
Friday 10am-1pm
Saturday 10am-1pm
Key selection criteria
Essential
Excellent communication and interpersonal skills
Strong customer service skills - reliable and punctual with a friendly, personable manner
Highly organised with attention to detail and ability to keep working environment tidy
Excellent administrative skills, particularly related to record keeping
Computer literacy and relevant computer skills including use of databases, MS Word, MS Excel, Google Docs and Drive
Ability to work independently and unsupervised and to work as part of a team with the Committee of Management
Ability to manage, train and encourage volunteers
Understand issues related to cultural diversity
Working with Children Check
Desirable
Knowledge and understanding of childhood development
Understanding of the benefits of play-based learning
Knowledge of developmental play principles and early childhood development
Other Conditions
Employment is conditional upon a satisfactory Police and Working with Children check.
The position is subject to an initial six-month probation.
Wages
The salary is determined in accordance with the Social, Community, Home Care and Disability Services Industry Award. Classification: CDW Level 2.1
To apply for the position please email your CV and cover letter through to hello@carnegietoylibrary.com
Applications close on Friday October 7th 2022. Please note, only successful applications will be contacted.
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